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Technology and Collaboration in the Workplace

Collaboration is a top priority for many organizations and business leaders. At Optimus, collaboration is integral to office culture and how we evolve and stay flexible. Collaboration within the workplace elevates the group as a whole. We are better able to solve problems and serve our clients by incorporating technology into our collaborative practices. 

Open Communication

Every desk in the Noida office is in an open work-space which provides easy communication between all members of a team. This helps facilitate the daily huddles that happen between team leads and their members. Firstly, a detailed plan executes all tasks. Following that, each individual takes responsibility for their sections and logs their efforts. A retrospective meeting addresses what can be improved. 

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The Optimus team collaborating in the office

Our two offices have weekly check-ins to maintain clear communication of projects and keep up to date on their status. Leads of test and development meet to converse on the status of projects, and what challenges need to be addressed. Furthermore, clients are kept up to date through weekly status reports which analyze what work has been completed, where efforts were directed for the week, along with dependencies for the clients to act upon. 

Collaboration Across Time Zones and Platforms

Optimus Information uses technology to come together and spread information across a multitude of platforms. For instance, internally you can see birthday messages posted on Google Plus, schedule a meeting overseas through Zoom, keep up to date with your colleagues through Slack, and track your metrics on Zoho. Moreover, the use of Azure boards provides lucidity in work. A ticketing system assigns a ticket to each collaborator amongst the projects.

Through this common board, collaborators can see which tickets are assigned to whom, and what the progress is on each task. As a result, allocating tickets is based on individual capacity along with how many projects they are working on. In addition to filters, there are separate boards per project. These boards optimize differentiation and keep an organized way of merging a multitude of channels. Technology and collaboration in the workplace happen homogeneously. To reach overseas, Zoom ensures all calls are easily accessible. This allows for the Vancouver and Noida office to have a seamless partnership.

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Daily huddles keep our teams up to date on each project

Technology is constantly evolving. In order for a company to remain at the forefront of the industry, information must be accurate and up to date. Collaboration allows for knowledge to be shared, cultivating a culture of continuous learning. Optimus utilizes technology to pass forward the information efficiently. Each individual has their own strengths, and by combining their unique standpoints it accelerates the achievement of common goals. 

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The Optimus Family: Interning in Noida

From the moment we stepped on to the plane, there was always a looming fear of “will I fit in?” It was extremely intimidating to embark on a journey that we were both unfamiliar with. We knew that we would stand out and feel somewhat alone. However, what we thought we knew couldn’t be further from actuality as soon as we stepped off the plane.  

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Optimus’ Company Culture

 

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You will always finding smiling faces on the floor.

The Noida office emphasizes the importance of developing a strong family and friend culture. When you start your first day at Optimus, you are not just a number in the system; You are a part of the Optimus family. Every morning, a friend will come to your workstation and invite you for coffee or tea. At first, we thought this was a “Welcome to Noida” initiation. However, this is just a standard, friendly gesture that we see each day; three weeks later, the hospitality remains the same. Every day, they share breakfast, gather over lunch, and cultivate a work environment of high productivity and creativity.

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Post-lunch at an amazing South Indian restaurant with Sarthak, Olivia’s supervisor, and his team.

It is difficult to contextualize the feeling of working at Optimus through word; to truly understand, you can synthesize by imagining having a fantastic day with a group of your closest friends. To add to the fun, everybody always shares new and exciting findings to help boost the community goal of continuous learning. This environment leads to a heightened vocation, where you want to engage with more colleagues, join in on the Fun Friday Activities, and get the most out of what the job has to offer. This company culture is the foundation for building meaningful careers.

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The team shares some laughs during a weekly 4:32 knowledge session.

To summarize, we may look different, we may sound different, and we may tolerate spices differently, but everybody from the office accepts us for who we are. So, do we fit in? In short, we don’t. However, in an organization that promotes individuality and self-leadership, fitting in is not a primary concern. Our main goal is to feel like we belong. Luckily for us, we have never felt more at home. 

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A quick click with Ruchi, Laura’s supervisor, in our kurtas on Republic Day.

  • Laura and Olivia
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